Executive Assistant to the Head of School, UQ, Australia

Executive Assistant
Study in:Australia
Deadline: 01 Feb 2018

Executive Assistant to the Head of School

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Job no:501802
Area:Faculty Of Engineering, Architecture & Info Tech
Salary (FTE):Professional Level 05 ($64,597.80 – $72,348.94)
Work type:Full Time – Continuing
Location: St Lucia, Brisbane

School of Civil Engineering

The School of Civil Engineering is one of the largest schools of its kind in Australia. Located in the state-of-the-art, $135 million Advanced Engineering Building, the School passionately delivers world-leading teaching, research, and service. We aspire to be the civil engineering school of choice for students, staff, industry, and the wider community in the fields of water, environmental, geotechnical, structural and transportation engineering.

Our goal is to foster graduates with the technical and professional skills required to lead the civil engineering profession and we aim to re-engineer civil and environmental research to make communities work better.

For more information about the School, please visit: www.civil.uq.edu.au

The role

To maintain an efficient and well-organised office for the Head of School (HoS) providing a high level of executive support to ensure efficiency and effectiveness and to assist with administrative and engagement functions within the school. This role will have responsibility for managing the Head’s diary, organising appointments and meetings, and organising travel arrangements as required. It is a key role managing correspondence and enquiries, showing initiative and taking responsibility for organising action or advice in response to enquiries, and monitoring the progress of work.

In addition, the role involves maintenance of several registers of contacts and contracts, and the provision of secretarial support to the School’s Executive Committee and the Industry Advisory Board.

The person

Applicants should possess a Bachelor Degree or an equivalent combination of relevant experience and/or education/training.

You should possess secretarial experience at the level of personal assistant to a senior executive in a large, complex organisation or university, including the ability to manage complex diary and meeting scheduling, arrange overseas travel and acquittals. You should also have demonstrated a high level of computer competency including expertise in the use of Microsoft Office applications.

A high level of motivation, dedication, and initiative is essential and a proven ability to exercise judgement, tact, and discretion.

Broad knowledge of the policies and procedures of The University of Queensland, or the ability to gain such knowledge rapidly would be advantageous.

The University of Queensland values diversity and inclusion.
Applications are particularly encouraged from Aboriginal and Torres Strait Islander peoples. For further information please contact our Australian Indigenous Employment Coordinator at: atsi_recruitment@uq.edu.au
Applications are also encouraged from women.
This role is a full-time position; however flexible working arrangements may be negotiated.


This is a full-time, continuing appointment at HEW Level 5. The remuneration package will be in the range $64,597.80 – $72,348.95 p.a., plus employer superannuation contributions of up to 17% (total package will be in the range $75,579.42 – $84,648.27 p.a.).

Position Description

Download File HEW 5_3028640_EA to HoS Civil.pdf

You must currently have the right to live and work in Australia to apply for this job.


To discuss this role please contact Mark Reedman on +61 7 3365 4208 or sm@civil.uq.edu.au

To submit an application for this role, use the Apply button below. All applicants must supply the following documents: Cover letter, Resume and Selection Criteria responses.

For information on completing the application process click here.

Advertised: 18 Jan 2018 
Applications close: 01 Feb 2018 (11:55 PM) E. Australia Standard Time

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